Automatcially download pictures in Outlook 2007

Today I was asked by my colleague as to how to change outlook 2007 so that she does not manually need to download the pictures every time an email comes in.

Here is what I have suggested to her.

• Go to the menu item Tools in Outlook and then click on Trust Center


• Then choose Advanced settings


• Untick the "Don't Download pictures automatically' option as shown below

Microsft outlook export option

A couple of days ago my manager asked whether there is a way to convert appointments recorded in outlook into a report so that the data need not be double handled.

I thought there should be some sort of an export option provided in outlook and started exploring the menus in outlook. Sure enouth there I found under the File menu an option called Import and Export as shown below.

I chose the export to file option as shown below.

I them chose the csv for windows option as shown below.

In the next screen I chose the calendar folder and specified the dates to export and the path and the file name. The csv file was exported with all the different fields.

Have you used Outlook Anywhere?

Since our systems administrator left our company I have had a lot of opportunity to learn about things outside my normal coverage area. I am very thankful to my manager Ashley for giving me that opportunity.

In one of the meetings I sat with the external consultants 'Outlook Anywhere' was mentioned.

Outlook Anywhere is one of the Exchange 2007 feature that Microsoft has developed. The consultant mentioned that the Outlook Anywhere is a remote access method for Outlook Clients to connect through the internet to the exchange server without the need for a VPN.

This was not configured in our Exchange Server and explained the two main benefits as follows:

• There is no need for a vpn connection to be on to access Outlook Anywhere.
• If there is an internet connection available then you can just login to Outlook Anywhere and access your email.
  

Do any of you use Outlook anywhere? If not you can suggest your system admins to enable Outlook Anywhere if you are using Exchange server 2007 or 2010.

Automatically forward email messages to another user

Today I had a requirement to automatcially forward email messages to another user, since this user has left the organisation.

On my research, I have come up with this article which gives a detailed step by step instructiions

Click here to go to that article

Outlook meeting request response myth busted

In outlook when a meeting request is received from the organiser, I was under the impression that when I accept the request and choose do not sent response, then the meeting request at the organisers end gets updated that the request has been accepted but the organiser will not be sent an email. This is a myth. I am sure most of us are under this impression.

When you choose do not send a response, there is no way outlook updates the request at the organisers end. So if you want to let the organiser know that you have accepted then you need to send the reponse when you have accepted.

The credit for this learning today goes to Vanessa Taylor -- our Executive Assistant to the CEO.